Professional SMS plays a crucial role in corporate communication, especially for appointment confirmations, information dissemination, and product promotion. An appropriate and well-crafted signature not only enhances your professional image but also strengthens the relationship with your clients. Learn how to effectively sign a professional SMS by considering the emotions and experiences of your target audience.

The Basics of Signing a Professional SMS

Choosing the Right Greeting Formula

To start, it’s important to choose a greeting formula that suits the situation and the recipient. For example, opt for “Best regards” or “Sincerely” for a neutral and respectful tone, while “Have a good day” or “See you soon” is more suitable for a relaxed relationship.

Including Name and Professional Title

Always include your name and professional title in the SMS signature. This allows the recipient to quickly identify the sender and establish a connection with your company. For example: “Mr. Dupont, Marketing Manager“.

Using a Tone Appropriate to the Situation

The tone used should be in line with the message’s objective and reflect the seriousness of your company. Avoid overly familiar or casual expressions and prioritize clear and concise language.

Personalizing the Signature Based on the Sender and Recipient

Taking Into Account the Context and Communication Objective

Personalization is essential for building trust with your clients. Adapt the signature based on the context and the objective of the communication, whether it’s a promotional message, informational content, or a meeting confirmation.

Adapting the Signature to the Professional Relationship

It’s also important to adjust your signature based on the type of professional relationship you have with the recipient. For example, for a loyal client, feel free to add a warmer phrase like “Looking forward to seeing you again”.

Concrete Examples of Signatures for Different Communication Objectives

Appointment Confirmation SMS

Appointment confirmed for tomorrow at 2 p.m. Best regards, Mr. Dupont, HR Manager.

Informational or Reminder SMS

Don’t forget our special offer until tomorrow night! Sincerely, Mrs. Martin, Sales Department.

Promotional or Sales SMS

Enjoy -20% off on our new arrivals this week! See you soon, Mr. Leroy, Store Manager.

Tips to Avoid Common Mistakes

Reviewing and Correcting the SMS Before Sending

Always take the time to review and correct your message before sending it to avoid any errors or misunderstandings.

Respecting Grammar and Spelling Rules

Adhering to grammar and spelling rules is crucial to maintaining a professional image with your clients.

Avoiding Excessive Abbreviations and SMS Language

Avoid using too many abbreviations or resorting to SMS language, as they can hinder understanding and the quality of your message.

A well-crafted professional signature greatly impacts the customer relationship. By following these tips, you will not only enhance your professional image but also gain the trust and respect of your clients. So, don’t wait any longer to optimize your professional SMS signatures!

Découvrez notre solution d’envoi de sms

Vos envois de SMS en masse ou unitaire depuis PC ou Mac.

Testez gratuitement notre solution, 10 SMS offerts !

Also available for: TextingHouse for Chrome TextingHouse for Firefox TextingHouse for Opera TextingHouse for Edge Chromium
Illustration d'envoi SMS par internet avec TexingHouse

Pour aller plus loin :

Unlimited solution to your professional SMS sending issues

Companies are in search of solutions that allow them to send SMS messages on a large scale and professionally. However, finding the right solution for sending personalized messages, managing mass campaigns, and ensuring quality delivery is not an easy task....

How to optimize the timing of sending professional SMS messages?

A professional SMS campaign can be an excellent way to communicate with your clients; however, the timing of messages is crucial for ensuring its success. How do you know when to send a professional SMS to ensure it is received by the clientele at the optimal time? In...

How to send SMS to your customer base to boost loyalty and sales

Le SMS est un outil puissant pour la fidélisation client. En effet, il présente plusieurs avantages en termes d'efficacité et de praticité par rapport à d'autres canaux de communication. Selon une étude réalisée par MobileSquared, 90% des SMS sont lus dans les trois...

How to Use Your Company Name to Send Creative SMS

Using your company name to send targeted and personalized PRO SMS to your customers can be an innovative way to promote your brand. With modern SMS services, there's no need to send anonymous messages; recipients will see your company name directly on their mobile...